Open Positons

Job Callout: Office Coordinator

Application Deadline: May 6th 2019

ContractOne year, June 1st 2019 to May 31st 2020, 24 hours per week

Compensation: $16.00/hour

Job Description:

The Fine Arts Student Alliance is seeking candidates for the position of Office Coordinator. The Office Coordinator fulfills a crucial role for FASA, acting as resource person for the organization and the students it serves. The Office Coordinator reports directly to the elected FASA Coordinators and works alongside the coordinating team to ensure that there is a consistent presence in the office, that emails queries are responded to in a timely fashion, and that students are redirected to the appropriate resources, either within FASA or another body of the university should additional assistance be required. The incumbent will perform all of the bookkeeping and secretarial duties for FASA.

The Office Coordinator must hold regular office hours to meet with students and answer general question about FASA grant programs and reimbursement processes. The Office Coordinator must be able to work flexible hours, possibly taking on additional hours following the grant deadlines. This is an excellent opportunity for current or recently graduated fine arts students interested in pursuing careers in arts administration, non-profit management or with grant-making organizations.

Alongside five elected FASA Coordinators, the Office Coordinator is able to propose, organize and implement events, workshops and lectures to take place throughout the academic year. With the Student Life Coordinator, the Office Coordinator facilitates the Special Project Grant Committee, ensuring that a diverse range of student projects are funded during the academic year.

Key Responsibilities:

  • Assisting FASA’s coordinating team in achieving organizational goals by attending and participating in meetings;
  • Bookkeeping, processing payments;
  • Reconciling expenses on a monthly basis;
  • Assisting the Finance Coordinator in preparing financial statements;
  • Assisting the Finance Coordinator in preparing the yearly budget;
  • Overseeing payroll processes and expense reimbursements;
  • Liaising with the University Financial Services and Payroll department as needed;
  • Attending weekly coordinator meetings;
  • Answering the phone, email, and responding to inquiries;
  • Following and upholding all FASA governing documents;
  • Working with the coordinating team to ensure that larger internal projects and goals are achieved;
  • Other related duties as assigned by the FASA Board of Directors, or FASA coordinating team.


  • Experience in office administration;
  • Experience in bookkeeping or a related position;
  • Proficient with Mac computers and Google suite applications (Google Drive, Docs, Slides, Sheets, etc.);
  • Responsible, self-motivated, with strong attention to detail;
  • Ability to work both autonomously and with a team;
  • Excellent communication skills;
  • Available for regular email communications;
  • Good time management;
  • Flexible schedule that accommodates student life;
  • Familiarity of the organization and the FASA Bylaws;
  • Current or recent student in a Fine Arts program at Concordia.


  • Experience working with Millennium / Concordia University financial systems;
  • Experience using Quickbooks, Simply Accounting or other accounting software;
  • Familiarity with database management;
  • Familiarity with internal Concordia room booking systems;
  • Familiarity with Concordia fee-levy groups;
  • Knowledge of non-hierarchical governing structures.

Application Deadline May 6th 2019

Submit your Cover Letter and Resume (in one pdf) to Jordan at

**Candidates should be available for an interview on May 8th 2019**

You must be a current student or recent graduate of a Concordia Fine Art program. We encourage applications from members of groups that have been marginalized on any grounds, including sexual orientation, gender, race, disability, religion, marital or family status, and/or age.